Refund Policy

Complete and Partial Withdrawal

Complete withdrawal from the university is accomplished when a student officially drops all classes in which they are enrolled.

Students are eligible for refunds as published online in the fee calendar each semester. In short-term classes, students will have the first class period to determine if the class is suited for them. Students who register late or fail to attend the first class period in short-term classes will not be eligible for 100 percent refunds according to the policy.

The first class day refers to the first day of the part-of-term as defined by the department and registrar’s office; thereafter, the day refers to the business day. The length of the part-of-term determines the refund, not the start and end date of the course. When a course’s part-of-term length falls between two of the above categories, then the shorter one is used. (Example: If course A part-of-term begins Monday and the actual course meets on Thursday, the refund business day begins with Monday, not Thursday.

If a short-term class begins on Friday night, Saturday, or Sunday, students will have until the end of the first business day to drop the course. In order to receive a 100 percent refund for the class, the student must provide documentation that he or she did not attend more than four hours of the class.

No one other than the Office of Financial Operations and Business Technology in 201 Jardine Hall, or the Tuition Refund Board of Appeals is authorized to determine the amount of tuition refund a student will receive.

Students who, because of extenuating circumstances, seek a higher refund than is available by policy, must petition the Tuition Refund Board of Appeals. Petition forms are available at the myWSU  myFinances tab, or the Office of Financial Operations and Business Technology, 201 Jardine Hall. The petition must be filed with the appropriate documentation. A petition for tuition refund beyond the policy must be filed at the Office of Financial Operations and Business Technology within the semester the course was taken.

Students who may have received approval from the university exceptions committee for a late withdrawal from a previous semester are not eligible by policy for a tuition refund. These are separate issues and decisions.

Military Refund Policy

Students serving in the National Guard or Reserves who are called to active duty during an academic term are entitled to receive a full refund of tuition and fees. Students who are drafted and must report for active duty during an academic term are entitled to receive a full refund of tuition and fees. All refunds are subject to presentation of official documentation. Students who are classified as civilians, but choose to assist in nonmandatory U.S. military related efforts, are not covered by this exception and will be subject to the university’s nonmilitary refund policy. Room and board charges will be prorated to the extent that services have been provided.